Comments on: Proper Elements of an Email Signature

By: Danielle

Danielle — Wed, 01 Jul 2009 11:09:33 +0000

Thanks for this post. I was wondering, does the “signature” completely replace the signature? I mean, I feel like its impersonal to finish off with an official signature, but redundant to sign and leave a professional signature. Ex:

(email body)

Best regards,

Danielle

Title
Company
Address
Phone
Website, etc

How would you ’separate’ (or not) your name from the other elements of the signature?

This is an example of what I feel is impersonal, but maybe its just me (line separating email and signature):

(body)

Best regards,

_________

Name
Title
Company
Address..

By: Tim

Tim — Tue, 09 Jun 2009 21:38:23 +0000

The article on email signature tips is great but I’ll have to say that it’s equally unprofessional to ignore a potential customer just because you didn’t like the wording in her email. In my experience that tells you nothing about the person who made the request. In fact, it’s often the lower-level employees of a company who are more professional than the owner or CEO.

By: Joshua Dorkin

Joshua Dorkin — Thu, 30 Apr 2009 21:20:00 +0000

@Casey & @Steve – If your department is relevant to what you do and would be of interest to those that you’re connecting with, I’d certainly say it is something important to add.

@Erscan – I don’t see why people would care about your degrees, particularly in your signature. That’s what your resume is for.

@ERobles – I believe that adding a line like that is becoming more acceptable, but I don’t think it is yet mainstream. I’m personally not a fan, as I don’t want to be sold something when looking at someone’s sig.

By: ERobles

ERobles — Wed, 15 Apr 2009 19:30:04 +0000

Id like to use my email signature as a way to communicate internally (within the company) additional things Im working on that I would like to make people aware (se they also participate. Ive thought about adding some thing like “Ask me about XYZ” or “Email me HERE to know more about XYZ”. So my quesion is: is there a proper etiquette or way to do this? I want to still be professional but also ‘advertise’ these other things people may be interested.

By: Steve Grindley

Steve Grindley — Wed, 15 Apr 2009 01:51:09 +0000

You include name and company (obviously), but what are your thoughts on department? Would you consider that an optional element, or a mandatory one if applicable?

By: Ersan

Ersan — Thu, 16 Oct 2008 15:06:56 +0000

If you have masters degree would it be ok to put it in the signature? Like “MSc in Computer Engineering”

By: PeePee

PeePee — Sat, 23 Feb 2008 04:10:37 +0000

I strongly recommend including your business address if you are writing on behalf of your company. Nobody (in business, maybe a blogger w/o business experience) would say “What an idiot he included his office address. I refuse to deal with this company” On the other hand, a business person, even if he does not need to snailmail you, may end up visiting your company and find it convenient to print out. In some places a business address can also tell you something about the company. Small company with fancy address..show it off. If you are a complete stranger to a person you are mailing, adding your address will increase trust, which is important in business. (“Hmmm, does that mean I should include pics of my children? No, unless you are writing to me and your daugther is of legal age.)